Bill Organization

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Breen31806's picture
Joined: 09/05/06
Posts: 1172
Bill Organization

How do you organize your bills?

As we have been preparing for baby the question of how we organize our bills came up. We have a 4 drawer tall filing cabinet in our bedroom right next to Rileigh's pack n play. On top of that cabinet and not in it is all of our bills for the last year. Yup that is right I HATE filing. Naturally so does my husband.

So while I was hanging on pinterest the other day I came across this Household Bill binder. Curious I followed the link to a blog. This Blog I read this post to my husband and he said DO IT!!! Apparently he hates filing too. Smile

So today I did it. I went and bought a 3 inch 3-ring binder and dividers. Using my handy dandy label maker I labeled all the dividers with the different bills we get. I printed the calendars off that are in her post. I gathered all of our bills that have been paid already for January and all that still need to be paid(what a great time to start this binder fresh in the new year). I even put our Dave Ramsey Budget forms in there as well. It was so stinking easy to punch holes in the bill and put in the binder in the right place. Since I sit down each month a few times a month to pay bills this is the easiest thing in the world.

I just thought I would share this awesome method. Check out the blog and share how you organize and pay your bills each month Smile

Joined: 12/01/05
Posts: 1000

Cool. Sounds like a great idea. It wouldn't work for us. We pay almost everything online. Whatever we don't pay online (one or two bills a month), I try to pay as soon as they come in. Before we were paying everything online, I had a cigar box, and I organized the month's bills with most recent in front. We still have the "bill box" and keep the checkbook and the karate payment envelopes in it.

My problem is what to do once they are paid. How long does the blog say to keep bills? I throw them in a drawer and occasionally go through and shred them, but I have about a year or two worth of old bills.

Breen31806's picture
Joined: 09/05/06
Posts: 1172

"2sonsplus1" wrote:

Cool. Sounds like a great idea. It wouldn't work for us. We pay almost everything online. Whatever we don't pay online (one or two bills a month), I try to pay as soon as they come in. Before we were paying everything online, I had a cigar box, and I organized the month's bills with most recent in front. We still have the "bill box" and keep the checkbook and the karate payment envelopes in it. My problem is what to do once they are paid. How long does the blog say to keep bills? I throw them in a drawer and occasionally go through and shred them, but I have about a year or two worth of old bills.

Oh I pay all of our bills online too. But I still get those bills in the mail. She said in her blog that at the end of the year she keeps what she needs for taxes with the tax stuff and shreds the rest. When I thought about this I have never needed to go back to a prior years bills for anything. So when our mail comes it goes into our mail cubby right by the front door. Any obvious trash goes in the trash bin right by the front door. Then once a week I'll go through the stack of mail. Bills will go in the front of the binder and logged on the calendar of when they are due. When I sit at the computer to pay bills I will grab the binder and all the bills in the front pocket. Once the bills are paid I'll take a red pen on the calendar put a line through the bill and write the date paid and I'll also write that info on the actual bill. Then punch the holes in the bill and put in the spot in the binder. I'll take some pics and post of our binder that I just created. Can you tell I'm excited about this new systemLOL

Photo bucket is being crazy so this is the only photo I could upload without personal info on it.

Joined: 12/01/05
Posts: 1000

I like the calendar idea. We do something similar. We have a spreadsheet with the bills listed in the order they're due down the left hand column along with the day of the month they're due. Along the top, we have the months. When the bill is paid, I just put a check mark for that bill for that month. It's the only way to make sure I pay all the bills. The ones I can have automatically deducted, I do. We track our account on Quicken, so we just schedule those transactions to deduct automatically from our check book.

FLSunshineMom's picture
Joined: 06/07/06
Posts: 3859

Looks like an awesome idea. I'm using a pre-made notebook that I bought at a Dollar General store that has a pocket for each month were you put the bills and on the front of the pocket is a place where you can write the bills due for that month, how much, and then check off when paid.

I like your idea better, though, so I think I'll try it.

alwayssmile's picture
Joined: 08/26/07
Posts: 14483

I did that our first few years of marriage with the binders, but then we finally moved to a city where everything can be paperless. There's only one bill we get in the mail each month now. Going paperless as much as possible saved my sanity with organizing papers. We move quite a bit (military) so I once had papers from 3 different addresses due to how long people say to "keep things on file."